Contract Project Archivist




November 27, 2017


Established in 1892, Heritage Frederick, a museum and library accredited by the American Alliance of Museums, is seeking a Contract Project Archivist to organize, process and make accessible the Margaret Myers Collection, the largest genealogical collection related to Frederick County, Maryland. The collection spans approximately 350 cubic feet of ledger books, scrapbooks, family records, books, journals, magazines and newspaper clippings.  The Contractor will oversee and train 1-2 assistants. Using established procedures in a manual outlining methodology, data collection, progress monitoring and index terms, the archival team will follow a processing plan to complete at least 8-9 boxes per week, follow a spreadsheet for entering folder headings dates and index terms, and create a list of authority headings for general materials and subjects using LoC Subject Authority and AAT for material types. The Contractor will follow organizational policy for the disposition of duplicates; record processing issues for benchmarking and reporting; and prepare a procedures manual to outline methodology. In the final stage, the Contractor will identify preservation/conservation needs, recommend treatment or management, and possibly determine what should be digitized.

Schedule is flexible, but the goal is to complete the project in 12 months. The individual should be available onsite, via text, email and phone.



  1. Outstanding analytical, organizational, project, and time management skills;
  2. Evidence of active membership, participation, and involvement in professional and scholarly associations;
  3. A commitment to stewarding professional standards and involvement;
  4. Ability to be proactive, flexible, and collaborative in order to accomplish goals;
  5. Demonstrated proficiency and capability with information technology systems in the context of a special collections library and archival program;
  6. Experience with legal and ethical standards associated with archival and manuscript collections.
  7. Education: Bachelor degree in related field; MLIS with an emphasis on archives and collection management.
  8. Experience: Two years of archival processing experience, and knowledge of MPLP.
  9. Ability to be dependable, motivated and have integrity.
  10. Requires some sitting at a computer terminal; some bending. Some walking up and down stairs. May require lifting up to 40 pounds.

To Apply


Email as PDF attachments, a resume, cover letter and 3 references to by January 31, 2018. Add “Contract Project Archivist” to the subject line.   The HSFC is an EEO/AA employer. Appropriate background checks are required. It is the candidate’s best interest to apply as soon as possible. Review of applications will continue until a suitable pool of candidates is identified.  Applicants will be notified only if selected for an interview.  No phone calls.